Corporate Governance

The shareholders of LeadDesk Plc are invited to the Annual General Meeting to be held on 26 March 2025 at 4.00 p.m. at a conference room of Borenius Attorneys at Eteläesplanadi 2, FI-00130 Helsinki. The reception of persons who have registered for the meeting will commence at 3.30 p.m.

It is possible to follow the Annual General Meeting online via webcast. Following the meeting via webcast is not considered participating in the Annual General Meeting and it is not possible to ask questions, make counterproposals, otherwise speak, or vote via webcast.

Shareholders may also exercise their voting rights by voting in advance. Instructions on advance voting have been provided in Part C of the notice of the General Meeting.

Instructions for the participants in the meetings

Shareholders registered in the shareholders’ register

The shareholders who have been registered on the record date of the General Meeting, on 14 March 2025, in the register of the shareholders of the company maintained by Euroclear Finland Oy have the right to participate in the General Meeting. A shareholder whose shares are registered on their personal Finnish book-entry account is registered in the shareholders’ register of the company.

Registration for the General Meeting starts on 28 February 2025 at 10:00 a.m. EET. A shareholder who is entered in the shareholders’ register of the company and who wishes to attend the General Meeting must register no later than 17 March 2025 at 4:00 p.m. EET, by which time the registration must be received. Shareholders can register for the General Meeting:

a) via this site (Registration and advance voting link available at 28 February 2025 at 10:00)

The electronic registration and advance voting of shareholders who are private individuals, requires the use of strong electronic identification with Finnish online banking credentials or mobile certificate. In this context, the shareholder can, if necessary, authorize a representative.

Legal entities are not required to have strong electronic identification. However, the legal entities must provide the number of share account and other required information.

b) by e-mail or mail.

A shareholder registering by e-mail or mail must send a registration form, which will be made available on this website or corresponding information by mail to Euroclear Finland Oy, Yhtiökokous/LeadDesk Oyj, Itämerenkatu 25, FI-00180 Helsinki, Finland or by email to yhtiokokous@euroclear.com.

When registering, shareholders must provide the requested information, such as the shareholder’s name, date of birth/personal identification number or business ID, address, telephone number and e-mail address and the name of any assistant or proxy representative and the proxy representative’s date of birth/personal identification number. The personal data provided to LeadDesk Plc by shareholders will only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.

Changes in shareholding after the record date of the General Meeting do not affect the right to participate in the General Meeting or the number of votes of the shareholder.

A shareholder, their legal representative or proxy representative arriving to the meeting must, upon request, be able to prove their identity and provide sufficient proof of their right to represent a shareholder.

Advance voting

A shareholder who has a Finnish book-entry account may vote in advance between 28 February 2025 at 10:00 a.m. EET and 17 March 2025 at 4:00 p.m. EET on certain items on the agenda of the General Meeting

a) via this page (advance voting happens from the same link as registration)

b) by submitting the advance voting form available on the company’s website or equivalent information to Euroclear Finland Oy by e-mail to yhtiokokous@euroclear.com.

Advance votes must be received by the time the advance voting ends. The submission of votes in this way before the end of the registration and advance voting period constitutes due registration for the General Meeting, provided that it contains the above information required for registration.

A shareholder who has voted in advance cannot exercise the right to ask questions under the Finnish Companies Act or demand a vote unless they attend the General Meeting in person or by proxy remotely.

With respect to nominee-registered shareholders, the advance voting is carried out via the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares whom they represent in accordance with the voting instructions given by such holders of nominee-registered shares during the registration period set for the nominee-registered shareholders.

Important dates

General Meeting documents

Notice to the AGM
Advance voting form
Privacy statement
Financial statements release 2024